Sigcat Software Showcase 1992/SIGCat Software Showcase 1992 - CD-ROM Strategies.ISO/research/docs/c01.doc

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GENERAL SERVICES ADMINISTRATION
     Washington, DC  20405


                     FIRMR BULLETIN C-1

TO:  Heads of Federal agencies

SUBJECT:  Sharing telecommunications resources

1.  Purpose.  This bulletin provides information and guidance about
the sharing of local telecommunications resources.

2.  Expiration date.  This bulletin contains information of a
continuing nature and will remain in effect until canceled.

3.  Contents.

    Topic                                              Paragraph

Related material..........................................4
Information and assistance................................5
Acronyms..................................................6
General...................................................7
Agency resposibility......................................8
GSA responsibilty.........................................9
Cancellation..............................................10
Sharing Locations....................................Attachment A
Memorandum of Understanding..........................Attachment B

4.  Related material.

    a. FIRMR Bulletin C-15
    b. FIRMR 201-20.203-1
    c. FIRMR 201-20.305-1

5.  Information and assistance.  Agencies seeking more information
about providing or using shared telecommunications facilities and
services should contact:

    General Services Administration
    Systems Management Division (KVO)
    18th and F Streets, NW
    Washington, DC  20405

    Telephone:   [phone] or FTS  241-0071



TC 90-1                                               Attachments

     FEDERAL INFORMATION RESOURCES MANAGEMENT REGULATION
                         APPENDIX B
FIRMR Bulletin C-1


6.  Acronyms.

CPE    Customer premise equipment
DPA    Delegation of procurement authority
MOU    Memorandum of understanding

7.  General.  The administrative effort to acquire CPE can be
reduced substantially by sharing existing telecommunications
resources.  While cost and technical problems need to be resolved,
the advantages of having one agency serve the communications needs
of other agencies at a location can be considerable.  Even if the
location serves only two agencies with fewer than 50 telephones,
the advantage of a single system can be significant.

Implementation of this single-server concept can result in better
coordination and control of records, resources, and universal
wiring to meet current and projected needs for both voice and data
applications.  Small systems can be arranged to provide features
and services either not available or too costly to obtain through
individual business line applications.

8.  Agency responsibility.  Agencies should consider sharing their
local telecommunications resources with other agencies.  User and
provider agencies should develop an interagency agreement or MOU to
cover the sharing of telecommunications resources.  A sample of
items that should be covered in an MOU is presented in Attachment
B.

    a.   Provider agencies.  Each agency is responsible for
determining the extent to which it will provide telecommunica-tions
facilities and services to other Federal agencies.  Agencies are
encouraged to contact GSA to have additional sharing locations
listed in Attachment A.

    b.  User agencies.

        (1)  FIRMR 201-20.203-1 requires agencies to consider using
available resources on a shared basis as an alternative for
satisfying their requirements.  A listing of telecommunications
sharing opportunities is provided in Attachment A.









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                                               FIRMR Bulletin C-1


        (2)  The FIRMR requires an agency to consider shared
resources when the agency determines that doing so is the most
advantageous alternative for satisfying its requirement.  To make
this determination, an agency should evaluate whether a shared
telecommunications system will be technically and economically
feasible and whether the system meets the agency's
telecommunications requirements.

        (3)  FIRMR 201-20.305-1 requires that an agency obtain a
DPA if another agency has a telecommunications switching function
at the location.

    c.  Sharing considerations.  Agencies need to consider the
following factors when performing the requirements analysis and
analysis of alternatives for a location:

        (1)  The number of lines available on the system;

        (2)  Current and future telecommunications requirements;

        (3)  Ability of the sharing facility to meet special
requirements (e.g., secure lines, national security emergency
preparedness);

        (4)  Existing service costs at the sharing facility and
estimated costs of the requesting agency's requirements;

        (5)  Environmental constraints at the sharing facility;

        (6)  Possible relocation plans of the agency managing the
sharing facility; and

        (7)  Expandability of the sharing facility's system.

9.  GSA responsibilty.

     a.  GSA will assist agencies in developing sharing
opportunities.  Where appropriate, GSA will designate an agency to
be the primary organization to provide telecommunications services
at a building or complex.  GSA will assist in the development of an
MOU, and help in the resolution of conflicts.








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FIRMR Bulletin C-1


    b.  GSA would like to receive information about other locations
with sharing potential that could be included in Attachment A.
Please send information to:

        General Services Administration
        Regulations Branch (KMPR)
        Washington, DC  20405

        Telephone:  [phone]

10.  Cancellation.  FIRMR Bulletin 62 is canceled.






Thomas F. Buckholtz
Commissioner
Information Resources
Management Service



























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                                                        FIRMR Bulletin C-1
                                                              ATTACHMENT A


                   TELECOMMUNICATIONS SHARING LOCATIONS

Location,                                Contact Person/Telephone
 Name, and Address of Agency              Commercial       FTS

Washington, DC:

 Energy, Dept. of
    1000 Independence Ave., NW .......... George Kranich
                                          301-353-2711   353-2711
 Federal Emergency Management Agency .... Bruce Campbell
    500 C Street, SW                        202-646-2965   646-2965
 State, Dept. of .........................Robert Bubniak
    1201 C Street, NW                     202-647-4300   647-4300
    1425 K Street, NW
    2401 E Street, NW
    1400 Key Blvd., Arlington, VA
    1300 Wilson Blvd., Arlington, VA
    1400 Wilson Blvd., Arlington, VA
    1601 N. Kent Street, Arlington, VA
    1621 N. Kent Street, Arlington, VA
    1800 N. Kent Street, Arlington, VA
    1700 N. Ft. Myer Drive, Arlington, VA
    7944 Angus Court, Springfield, VA
    8400 Terminal Road, Springfield, VA
 Treasury, Dept. of the ................. Harold Green
    1111 Constitution Ave., NW               202-535-6337
    1201 Constitution Ave., NW
    1301 Constitution Ave., NW
    1200 Pennsylvania Ave., NW
    15th Street & Pennsylvania Ave., NW
    14th & C Streets, NW
    1201 E Street, NW
    1310 L Street, NW
    1050 Connecticut Ave., NW
    490 L'Enfant Plaza, SW
    999 E Street, NW
    33 3rd Street, NW
    3700 East-West Highway, Hyattsville, MD
 U. S. Courts, 1st Street, NE ........... James Sizemore
                                            202-633-6371   633-6371

Greenbelt, Maryland
 NASA ................................... Sandra Bates
 Goddard Space Flight Center              202-453-2191   453-2191



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FIRMR Bulletin C-1
ATTACHMENT A


                   TELECOMMUNICATIONS SHARING LOCATIONS

Location,                                Contact Person/Telephone
 Name, and Address of Agency              Commercial       FTS

Hyattsville, Maryland
 Treasury, Dept. of - See Washington, DC

Arlington, Virginia
 State, Dept. of - See Washington, DC

Springfield, Virginia
 State, Dept. of - See Washington, DC


































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                                               FIRMR Bulletin C-1
                                               ATTACHMENT B

             SAMPLE OF ITEMS TO BE COVERED IN A
              MEMORANDUM OF UNDERSTANDING (MOU)

1.  Charges for services and facilities:
    a.  Dedicated facilities (e.g., special attachments)
    b.  Shared facilities (e.g., main switch, trunks, batteries)
    c.  Agency exclusive-use expenses (e.g., moves, changes,
        tolls)
    d.  Common-use expenses (e.g., floor space, maintenance,
        power)
    e.  Overhead (e.g., contract monitoring, administration,
        billing)
    f.  Termination liabilities

2.  Billing:
    a.  Capital funding, if required (e.g., initial buy,
        upgrades, expansion)
    b.  Recurring cost (e.g., lease, maintenance, moves,
        overhead)
    c.  Payments (e.g., initial, monthly, quarterly, annual,
        termination)
    d.  Billing conflict resolution
    e.  Budget estimates (e.g., annual projections)

3.  Service requests:
    a.  Special equipment
    b.  Trouble reporting
    c.  Moves and changes
    d.  Service complaints
    e.  Training
    f.  New orders

4.  Contractor interface responsibilities:
    a.  Providing agency (e.g., contracting officer's technical
        representative (COTR))
    b.  User agency (e.g., installation of agency-owned
        telephones)
    c.  Local exchange company (e.g., direct or through COTR)
    d.  Contractor (e.g., deals directly with provider or using
        agency)
    e.  Building manager
    f.  GSA (e.g., when a public building is the location or GSA
        is a party to the MOU)

5.  Long-distance service responsibilities:
    a.  Providing agency
    b.  User agency
    c.  Least-cost routing capabilities
    d.  Primary interexchange carrier (PIC) selection
    e.  FTS2000
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FIRMR Bulletin C-1
ATTACHMENT B


6.  Termination arrangements:
    a.  User agency leaves
    b.  Providing agency leaves
    c.  Termination of MOU











































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